DIR-3 KYC Submission:
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Introduction to e-Form DIR-3 KYC
The necessity for Director Identification Number (DIN) mandates the submission of e-Form DIR-3 KYC, an initiative by the Ministry of Corporate Affairs (MCA) to update its registry. This annual filing, directed at directors with an allotted DIN, is crucial for maintaining accurate records within the corporate framework.
Mandatory Submission
Directors who received DINs on or before March 31st, 2018, and possess an approved status must comply with the e-Form DIR-3 KYC submission. Moreover, this obligation extends to disqualified directors, ensuring comprehensive regulatory adherence.
Annual Filing Requirement
From the Financial Year 2019-20 onward, directors with DINs as of the financial year-end, and holding an approved status, must file the e-Form DIR-3 KYC before September 30th of the subsequent financial year. This periodic filing promotes transparency and accountability in corporate governance.
Types of e-Form DIR-3 KYC
Two variants of the e-Form DIR-3 KYC exist:
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DIR-3 KYC: Utilized by directors filing for the first time after DIN allotment or those necessitating updates or changes to their details.
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DIR-3 KYC (Web): Reserved for directors who have previously filed the e-Form DIR-3 KYC or DIR-3 KYC (Web) without alterations to their KYC particulars.
Filing Checkpoints
Several checkpoints must be observed:
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Personal mobile numbers and email addresses must be furnished, subject to OTP verification.
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The director’s own digital signature is mandatory for authentication.
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Accurate and complete information is requisite, duly certified by a practicing Chartered Accountant (CA), Company Secretary (CS), or Cost Accountant.
Consequences of Non-Compliance
Failure to file the e-Form DIR-3 KYC by the stipulated deadline of September 30th results in the deactivation of the director’s DIN. Subsequently, directors must submit the missed form and pay a late fee of Rs. 5,000, payable post-September 30th.
Documentary Requirements
Directors need to furnish specific documents, including:
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Permanent and present address proofs (e.g., Voter’s ID, PAN card, utility bills).
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Aadhaar card or Passport.
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Optional documents as deemed necessary.
Step-by-Step Filing Procedure
The filing procedure entails:
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MCA Website Login: Access the MCA website and proceed to the designated form submission section.
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Verification via OTP: Provide the DIN, mobile number, and email for OTP validation, ensuring data accuracy.
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Detail Submission: Furnish personal particulars, including name, father’s name, PAN, Aadhaar, and residential addresses.
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Attachment and Certification: Attach required documents, declare the veracity of information, and affix the filing director’s DSC. Certification by a practicing professional is essential.
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Form Submission: Submit the completed e-Form DIR-3 KYC for processing.
Post-Submission Process
After submission:
- An SRN is generated for future correspondence.
- An email acknowledging receipt of the form is dispatched to the applicant’s personal email ID, signifying completion of the filing process
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